Special Event Permits

Outlines process when applying for a permit to hold a large event in the City of St. Louis such as a Parade; Street, Run and/or Walk; Cycling Race or Ride; and Festival, Street Fair, Outdoor Concert.

Overview

We are pleased that you have chosen the City of St. Louis as the site for your event, and we want your event to be a success.  

Events That Need to Follow This Process

  • Parades
  • Street, Runs and/or Walks
  • Cycling Races or Rides
  • Festivals, Street Fairs, Outdoor Concerts
  • Other large public events

This process does apply to these events and you will need to follow this process to obtain a permit.

Events That Do Not Need to Follow This Process

  • Residential block parties 
  • Private events in a City park 

For these events, contact the Street Department or Parks Department respectively. 

Preparation

Large events are complex and require supplemental applications and a detailed event plan.
  1. Set your event dates.
  2. Check for conflicting dates. Call the Special Events Office at (314) 589-6640.
  3. Know the event address or primary intersection.
  4. Read this entire page and familiarize yourself with the complete process. 
  5. Review the Special Event Application form (see step 1 in the instructions section) 
  6. Identify the additional supplemental forms required to obtain a permit for your event.

Instructions

This application process requires multiple steps:  You need to identify all the forms needed, download them, complete them, and later return to this page and submit all the forms using the online submission form.

Step 1:  Download the Special Event Application and Supplemental Forms

  1. Download the Special Event Application and any supplemental forms required for your event.
  2. Save the forms in a folder on your computer.
Organizing the materials during this step will make it easier to find and retrieve them later when you need to submit them.

Step 2:  Inform Your Vendors 

  1. Inform your vendors and/or licensed contractors that they will have to obtain certain permits as specified on the Special Event Application.
  2. You, your vendor or licensed contractor are responsible for them. These may include park permits, liquor licenses, temporary food permits, propane tank applications, firework permits, building division permits, etc. 
  3. The list of all vendors that will be at the event needs to be submitted to the Office of Special Events.

Step 3:  Online Submission

When all the forms required for your event are filled out and you are ready to submit return to this page and complete the process by using the online submission form.

Be prepared to provide an address or intersection for your event.  It is required for the online submission.  

The online forms accepts the following types of documents: PDF, JPG, GIF, PNG
  1. Go to the Special Event Online Submission page.
  2. Upload your completed application forms and other documents.
  3. Confirm you receive an email confirmation containing a link back to your submission file.
  4. Save this email!  You may be required to use the link to upload more documents regarding your special event.
  5. Print out a hard copy of all your application forms for your file.

If the online submission process fails or you choose not to use the online submission form, mail or deliver your application forms to:

Office of Special Events
1200 Market Street
Room 418, City Hall
St. Louis, MO  63103

Step 4:  Payment

  • Mail the $25.00 non-refundable administrative fee to the office of Special Events.

Fees

The fee is a $25.00 non-refundable administrative fee.

The approved method of payment is by check.

Mail check to:

Office of Special Events
1200 Market Street
Room 418, City Hall
St. Louis, MO  63103

In addition to the base $25 special event application fee, there will be other permit fees depending on the size/scope of your event.  

What to Expect

  1. You will receive a confirmation email containing a link back to your submission file. If you don't, call the Special Events Office at (314) 589-6640 and confirm they received your application.  The email indicates the start of the approval process for your large event permit.
  2. The City will review your application for completeness.
  3. Each of the departments involved will review and approve your event plan.
  4. The Office of Special Events will request the Board of Public Service (BPS) to issue you a Special Event Permit.
  5. The Office of Special Events will let you know when your permits are ready for pick up and the amounts due.
  6. The Office of Special Events will alert you if additional information or clarification of your application is needed.  You also may be contacted by the various departments involved with questions about your event.
  7. When the permitting process is complete the Board of Public Service (BPS) will issue a Special Event Permit.

Additional Information

Review the All You Need to Know About Special Events reference document.

You will find information that covers policies and procedures, including details on tents, street closing, recycling, water, parking, food, liquor, sanitation and more. 

Contact

Office of Special Events

(314) 589-6640

1200 Market Street
Room 418 City Hall
St. Louis, Mo 63103

8 a.m. to 5 p.m., Monday through Friday

Contact the Office of Special Events

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