Contract Compliance Administrator

Under general supervision, help with monitoring M/WBE contractors and subcontractors project participation. Incumbents may assist in the development and production of contracts and related documents such as Requests for Proposals and Requests for Qualifications and Grants. Will help coordinate and implements programs and projects that support the M/WBE community engagement. Will help facilitate trainings and initiate discussions on current opportunities and initiatives to all audiences within the construction industry.

ESSENTIAL JOB FUNCTIONS

Ensures contracts are properly and legally executed. Reviews contracts for compliance with insurance, bonding, licenses, taxes and related areas; confers with legal department on questions regarding documentation.

Evaluates submitted general contractors and subcontractors utilization plans and compiles a business profile of each by preparing a site visit and recommendation for approval or denial of meeting MBE/WBE requirements for assigned projects requiring MBE/WBE participation monitoring.

Works with management/developer/general contractor to find innovative ideas and strategies to increase M/WBE performance and participation.

Schedules meetings, surveys, and other ways for communicating with, and receiving feedback from, the community about project deliverables and City initiatives.

Maintains various databases of groups of stakeholders.

Creates mechanisms for internal and external evaluation of MBE/WBE initiatives.

Distributes information to the construction community/stakeholders/SLDC staff regarding MBE/WBE activities through multiple media channels.

Documents problems with vendors, sites, and programs; reports on emergencies and works to resolve problems; conducts site visits to job sites or business offices to assess qualifications and compliance.


Maintains files and database of certified firms; maintains files of projects in progress.

Maintains records for contract compliance and reporting requirements.

Maintains data such as meeting attendance, lists of subcontractors, inspection reports and related; analyzes data and submits in report form.

Reviews and processes reports for accuracy; reviews reimbursement requests; gathers and organizes data, as requested.

Prepares reports and may present to boards and governing authorities.

Monitors program participants/recipients to ensure quality service is rendered and assess additional needs.

Monitors operations of program to ensure compliance with stipulations of grants.

Works with manager on joint venture/partnership/mentor submissions to legal.

Maintains records, uploads related documents, manages reports, monitors contractor/subcontractor utilization and reporting within the system.

Actively refers potential MBE/WBE certification applicants to the Compliance office.

Works with director and manager to help build capacity for existing M/WBE's and assists in M/WBE business development activities.

Attends community meetings on behalf of SLDC/project leaders/City to hear subcontractors concerns and provides information about Compliance Office processes, and advocates for MBE/WBE contractors.

Coordinates and/or attends meetings as a city representative; arranges meeting place, creates and sends notification, and prepares agenda; conducts bid meetings.


Provide support on researching, applying for, and managing grant proposals that impact the MBE/WBE construction community.


The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

Qualifications
Bachelor's Degree in related field.

Equivalent combination of education and relevant work experience will be considered if candidate can effectively demonstrate progressively responsible experience in M/WBE contract compliance work, M/WBE program administration, or procurement.


2+ years’ experience in M/WBE or DBE contract compliance monitoring, or construction project management.

Proficient computer skills in Microsoft Word, Excel, and PowerPoint.
Experience using a contract compliance system such as GPTS or B2GNOW is a plus.

Must have strong, demonstrated communication skills (public speaking, persuasive writing, report writing, negotiation, building consensus, communicating complex topics/concepts to varied audiences).
Must demonstrate basic knowledge of accounting and bookkeeping principles.

Demonstrated ability to manage multiple projects and ability to analyze moderately complex processes.

Ability to work with public officials, construction community, businesses and public.

Able to adapt quickly to new technology and show the ability to work in a very fast paced environment.


CONDITIONS OF EMPLOYMENT:

Requires St. Louis City residency within 180 days of successful completion of the probationary period.
Requires valid driver’s license - site visits.

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