Tips on Working With Our Collections

Information on obtaining archives from the Recorder of Deeds: copy requirements, fees and payment methods, and obtaining book/page and date/daily numbers


This office helps with genealogical searches and in locating documents for academic or scholarly purposes. Here is a guide to working with our collections.

Archives guide in PDF format

Land Records Tips

Land Deed Copy Requirements

Information Customer Must Provide

  • Grantee Name (Buyer or Recipient)
  • Property Address (Street Number + Street Name)
  • Document’s Recorder Book and Page Numbers or Date and Daily Numbers (see below for information)

Fees for Records 1921-Present

  • Fee for Certified: $5 First Page + $2.00 Each Additional Page
  • Fee for Uncertified: $3 First Page + $2.00 Each Additional Page

Fees for Records 1766 to 1920

  • $0 Name Search Using Deeds of Adoptions Card File Index
  • $3 Per Uncertified Copy
  • No Copies of Index Cards or Book Covers

How to Obtain Deeds From January 1920-Present

Customer must provide book and page numbers.

When a deed is recorded, they are assigned a book and page number which is used by the record office to locate the deed when it needs to be retrieved.

One document search - Go to room 128, Recorder Imaging/Microfilm Dept. A clerk will be happy to search the recorders database (by address, or name or parcel number) and provide you with the book and page numbers for your deed.

Multiple Documents search - Go to room 128, Recorder Imaging/Microfilm Dept. Using one of the recorder's public research computers, search the recorders' database (by address, or name, or parcel number) to obtain the book and page numbers for your deed. If you need assistance, a clerk can help you. There is a 10 minute per customer per visit limit on the use of the public research computers.

How to Obtain Deeds Before January 1920

Customer must provide date and daily numbers.

Date and daily numbers are, respectively, the date a deed was filed, and in what order it was filed that day. If a deed was the 56th document filed on May 1, 1913, its date and daily numbers are 5/1/1913 and 56.

Go to room 128, Recorders Microfilm/Imaging Dept. A clerk can help you find the date and daily numbers for your deed.

Adoption Records Tips

Research Tip for Pre-1917: When recorded, a Deed of Adoption was indexed by date of recording, not date of deed. Submitting and paying for recordation of a deed, real estate deed and deed of adoption alike, in a timely matter was not the norm in Missouri in the 19th Century and the first half of the 20th Century. While the last Deeds of Adoption were contracted in 1917, some of these deeds were recorded much later in the Century.

This is an important consideration when researching Deeds of Adoption recorded in county Recorder offices which do not have adoptions re-indexed as a separate collection of records. It could be that a 1916 Deed of Adoption will be found in a 1950 Land Deeds Index.


Payment Methods

  • Payment for Walk-In Service is by Visa/MasterCard, Cash, Money Order, or Business Check. No personal checks.
  • Payment for Mail-In Service is by Personal Check, Business Check, Money Order, or Cash.
Payment Method

We will accept all major credit cards for amount of Purchase or Deed Recording Fee. Minimum $1.50 service fee Walk-in services only.

No cash back.

The service fee for all credit cards will be set at 2.95% of the payment amount with a minimum service fee of $1.50 will be charged for all transactions below $52.

Service fee pricing for electronic checks: The service fee for electronic checks will be set at $1.50.

This pricing includes the ability for Forte payments to:

  • Validate the saving and checking account number real time.
  • Validate that there are positive funds in the banks account at the time of the payment.
  • The product called ATM Verify validates 95% of all US banks.
  • The city will received $.050 per transaction, which will be deposited to the city's designated bank account on the monthly basis.


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