CONTRACT - Additional Promotional Items, Clothing & Miscellaneous
Details for bid 2025BID000041 closing on 09/24/2024 12:00 PM
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Overview
Bid #: 2025BID000041
Sponsor: Supply Division
Start Date:
09/05/2024 11:26 AM
Closing Date:
09/24/2024 12:00 PM
Bid Opening: Bid opening only available on Zoom
Summary:
Additional items to existing contract
Attachments:
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Ordinance-69431-City-of-St-Lou
Last Updated: 08/29/2024 7:32 AM -
7 - Terms and Conditions as of
Last Updated: 08/29/2024 7:32 AM -
12 - Bid Protest Procedures.pd
Last Updated: 08/29/2024 7:32 AM -
5 - Ordinance-69431-City-of-St
Last Updated: 08/29/2024 7:32 AM -
4 - Right to Audit Clause for
Last Updated: 08/29/2024 7:32 AM -
13 - Affirmative Action Progra
Last Updated: 08/29/2024 7:32 AM -
8 - Instruction to Bidders-Con
Last Updated: 08/29/2024 7:32 AM
Lines
1. ADDITIONAL - PROMOTIONAL ITEMS, CLOTHING & MISCELLANEOUS
- Type: Fixed Price Services
- Category: Miscellaneous
- Requested Delivery Date: 11/24/2024
- Ship To Location: Supply Division
- Allow Alternate Lines: Yes
Requirements
Instructions
INSTRUCTIONS TO BIDDERS (FOR CONTRACTS ONLY)
VENDORS SHOULD CAREFULLY READ THE FOLLOWING INSTRUCTIONS,
TERMS AND CONDITIONS, BEFORE SUBMITTING BID
#1 BIDS WILL BE ACCEPTED THROUGH THE ONLINE BID PORTAL OR ON "OFFICIAL BID FORM" AND RETURNED IN A SEALED ENVELOPE. THE RIGHT TO REJECT ANY AND ALL BIDS IS RESERVED, AND THE SUPPLY COMMISSIONER RESERVES THE RIGHT TO MAKE AWARDS ON AN ITEM BASIS, OR ON A TOTAL AWARD BASIS, WHICHEVER, IN HIS/HER OPINION, IS FOR THE BEST INTERESTS OF THE CITY OF ST. LOUIS.
#2 ONLINE BIDS MUST BE SUBMITTED FROM THEIR VENDOR SITE ONLY. MANUAL BIDS BE IN INK OR TYPEWRITTEN AND SIGNED BY A COMPANY OFFICIAL. PENCIL BIDS ARE NOT ACCEPTABLE.
#3 ALTERED OR ERASED PRICES WILL NOT BE ACCEPTED.
#4 PRICING CAN BE CHANGED ON BIDS SUBMITTED THROUGH THE ONLINE PORTAL UP TO THE ACTUCAL BID CLOSING TIME AND DATE. FOR MANUALLY SUBMITTED BIDS ERROS ON BID PROPOSAL CAN BE CORRECTED BY OBTAINING ADDITIONAL COPIES FROM THE SUPPLY COMMISSIONER, ROOM 324, CITY HALL, ST. LOUIS, MISSOURI 63103.
#5 THE LAWS OF THE STATE OF MISSOURI PROVIDE THAT THE CITY OF ST. LOUIS PAY NO STATE SALES, USE TAXES OR FEDERAL EXCISE TAXES AND THESE TAXES SHOULD BE EXCLUDED FROM YOUR BID PRICE. FEDERAL EXCISE TAX EXEMPTION CERTIFICATES WILL BE FURNISHED TO SUCCESSFUL BIDDER.
#6 UNLESS OTHERWISE STATED, BIDDER MUST QUOTE ON THE LATEST MAKE, MODEL, PRODUCT, GROWTH, CANNING OR FORMULATION OF THE MANUFACTURER OR PRODUCER.
SUPPLIERS SHALL NOT OFFER MORE THAN ONE BID ON EACH ITEM. TWO OR MORE QUOTATIONS ON THE SAME ITEM MAY CAUSE A REJECTION OF THE BID. SUPPLIERS MUST DETERMINE WHICH ONE OF THEIR MANY STYLES OR TYPES FULLY MEET THE SPECIFICATION.
WHEN BID IS BASED ON THE PRICES LISTED IN A CATALOGUE OR PRICE LIST, A COPY OF SUCH CATALOGUE OR PRICE LIST MUST BE SUBMITTED WITH BID PROPOSAL. CONTRACTOR SHALL FURNISH ADDITIONAL CATALOGUES OR LISTS AS REQUIRED.
#7 UNLESS OTHERWISE STIPULATED, IT IS HEREBY AGREED THAT THE CITY OF ST. LOUIS WILL RECEIVE THE BENEFIT FOR ANY REDUCTION IN PRICES DURING THE LIFE OF THIS CONTRACT, BUT WILL ONLY PAY THE CONTRACT OR BID PRICES SHOULD ANY INCREASES OCCUR DURING THE SAME PERIOD.
#8 THE SUCCESSFUL BIDDER MAY BE REQUIRED TO FURNISH A PERFORMANCE BOND OR CASHIER'S CHECK, FOR A REASONABLE AMOUNT DETERMINED BY THE SUPPLY COMMISSIONER.
#9 THE CITY OF ST. LOUIS, WITH THE PERMISSION OF THE SUCCESSFUL BIDDER HAS THE OPTION OF EXTENDING THIS CONTRACT FOR AN ADDITIONAL PERIOD (NOT TO EXCEED THE NUMBER OF MONTHS OF ORIGINAL CONTRACT).
#10 BID PROPOSALS ARE TO BE RETURNED IN A SEALED ENVELOPE OR THROUGH THE CITY’S ONLINE BID PORTAL. MANUALLY SUBMITTED BID PROPOSALS SHALL BE SUBMITED IN A SEALED ENVELOPE WHERE THE COMPANY NAME, BID PROPOSAL NAME AND NUMBER WILL BE FILLED IN THE UPPER LEFT HAND CORNER OF THE SEALED ENVELOPED. AN OFFICIAL BROWN "ADVERTISED" BID ENVELOPE FURNISHED BY THE SUPPLY DEPARTMENT MAY BE REQUESTED FOR SUBMISSION.
#11 BID PROPOSAL MUST REACH THE SUPPLY DEPARTMENT BEFORE 12 O'CLOCK NOON ON THE DAY SPECIFIED VIA THE ONLINE PORTAL OR THROUGH MAIL OR HAND DELIVERY. LATE BIDS OR REQUESTS FOR SUBMITTAL AFTER THE SPECIFIED DATE AND TIME WILL NOT BE CONSIDERED OR ACCEPTED.
#12 NO EXACT AMOUNTS OF USAGE IS GUARANTEED, ANY QUANTITIES LISTED ARE ONLY ESTIMATES.
SUPPLIERS SHALL SAVE HARMLESS THE CITY OF ST. LOUIS FROM THE PAYMENT OF ANY AND ALL CLAIMS OR DEMANDS ARISING OUT OF ANY INFRINGEMENT, OR USE OF ANY PATENT OR PATENTED DEVICE, ARTICLE, SYSTEM, ARRANGEMENT, MATERIAL OR PROCESS USED BY HIM IN THE EXECUTION OF THIS CONTRACT.
#13 BRAND NAMES AND NUMBER MUST BE FILLED IN ON EACH ITEM WHERE THERE IS A LINE THAT "STATE
BRAND" COLUMN.
UNLESS YOU SPECIFICALLY STATE OTHERWISE, THE CITY WILL ASSUME THAT YOU ARE QUOTING ON THE EXACT ITEMS REQUESTED AND WILL EXPECT YOU TO FURNISH THE EXACT ITEMS ASKED FOR IN THIS PROPOSAL.
DELIVERIES
#14 DELIVERIES ARE TO BE MADE TO THE VARIOUS DEPARTMENTS, FREE FROM ALL DELIVERY AND TRANSPORTATION CHARGES, IN SUCH QUANTITIES AND AT SUCH TIMES AS ORDERED BY THE VARIOUS DEPARTMENTS.
#15 ALL DELIVERIES MUST BE ACCOMPANIED BY A PACKING SLIP OR INVOICE, LISTING THE DEPARTMENT, THE REQUISITION/PURCHASE ORDER NUMBER, AND THE EXACT QUANTITIES OF EACH ITEM INCLUDED IN THE SHIPMENT.
#16 IN THE EVENT THE SUCCESSFUL BIDDER FAILS TO MAKE DELIVERY OF ANY ITEM OR ITEMS THAT MEET THE CONDITIONS AND REQUIREMENTS AS OUTLINED IN THIS PROPOSAL WITHIN 15 DAYS OF RECEIPT OF ORDER, THE CITY RESERVES THE RIGHT TO PURCHASE SAID ITEM OR ITEMS ON THE "OPEN MARKET" AND CHARGE ANY COSTS ABOVE THE BID PRICE TO THE BIDDER. THIS PROCEDURE TO BE CONTINUED UNTIL SUCH TIME AS THE BIDDER CAN AGAIN GUARANTEE PROMPT DELIVERIES OF THE PROPER ITEM OR ITEMS.
#17 WHEN SAMPLES ARE REQUESTED, THE SUPPLIER MUST FURNISH SAMPLES TO MEET SPECIFICATIONS. ALTERNATE BIDS MAY BE CONSIDERED BUT BRAND NAME, NUMBER AND DETAILS OF ALTERNATE ITEM AS TO SIZES, PRICES, ETC., MUST BE STATED ON BID PROPOSAL. THE SUPPLIER, BY SUBMITTING SAMPLES, IS NOT RELIEVED FROM MEETING THE SPECIFICATIONS AS OUTLINED IN THIS PROPOSAL, UNLESS SPECIFICALLY NOTED ON THIS BID PROPOSAL THAT THE SAMPLES BEING QUOTED ON DO NOT MEET THE SPECIFICATION, AND ARE BID AS AN ALTERNATE.
#18 EACH SAMPLE MUST BE PLAINLY TAGGED WITH THE FOLLOWING INFORMATION:
1) NAME OF BIDDER
2) PAGE NUMBER OF THE BID PROPOSAL AND ITEM NUMBER
#19 REQUESTED SAMPLES MAY BE SUBMITTED BEFORE THE ACTUAL TIME OF THE BID OPENING OR IMMEDIATELY AFTER AS SPECIFIED ON PAGE ONE OF THIS PROPOSAL.
UNLESS OTHERWISE NOTED, ALL SAMPLES ARE TO BE SUBMITTED TO ROOM 324, SUPPLY DEPARTMENT, CITY HALL, 1200 MARKET, ST. LOUIS, MISSOURI 63103.
IMPORTANT INFORMATION TO PROSPECTIVE BIDDERS REGARDING
TAXES AND BUSINESS LICENSES
#20 NO CONTRACT WILL BE AWARDED AND NO PAYMENTS UNDER THIS CONTRACT WILL BE MADE UNLESS THE VENDOR IS CURRENT AND NOT DELINQUENT WITH TAXES DUE THE COLLECTOR OF REVENUE AND THE LICENSE COLLECTOR.
YOU ARE HEREBY NOTIFIED THAT SHOULD YOUR FIRM BECOME THE SUCCESSFUL BIDDER, PAYMENT WILL BE WITHHELD PENDING TAX CLEARANCE FROM THE LICENSE COLLECTOR AND THE COLLECTOR
OF REVENUE.
IT IS IMPERATIVE THAT YOUR COMPANY MAINTAIN COMPLIANCE WITH BOTH AGENCIES THROUGHOUT THE TERM OF THIS CONTRACT!
TO BE PLACED ON THE CURRENT TAX ROLLS OR FOR AN APPLICATION FOR A BUSINESS LICENSE CONTACT THE FOLLOWING OFFICES:
LICENSE COLLECTOR'S OFFICE (314) 622-4528 (BUSINESS LICENSE APPLICATION)
COLLECTOR OF REVENUE'S OFFICE (314) 622-4029 (TO BE PLACED ON TAX ROLLS)
1. Buy American
1. Buy American Form
Please complete the document and return
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
-
STL-Domestic-Products-Procurem
Last Updated: 08/29/2024 7:32 AM
2. Minority/Women Owned
1. Minority and Women Owned Form
Please complete the document and return
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
-
M-WBE-Form-Fillable.pdf
Last Updated: 08/29/2024 7:32 AM
3. Attention Bidders
1. Bid signature form
Please complete the document and return
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
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Attn Bidders_March2022_FILLABL
Last Updated: 08/29/2024 7:32 AM
4. Specification
1. Product specification
Please attach your product specification with BID submission
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
-
CONTRACT - Additional Promotio
Last Updated: 09/05/2024 9:59 AM
5. Anti-Israel Affidavit
1. Affidavit Of Compliance
Please complete the document and return
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
-
Israel-Anti-Discrimination-Aff
Last Updated: 08/29/2024 7:32 AM
6. Certificate of Independent Price Determination
1. Certificate of Independent Price Determination
Please attach the form to your bid
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
-
4-Certificate of Independent P
Last Updated: 08/29/2024 7:32 AM
7. Performance Bond Page
1. Performance Bond Page
Please complete attached form and return with bid
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
-
12 - Performance Bond rev. 08-
Last Updated: 08/29/2024 7:32 AM
8. 10 - Unauthorized Alien -E-Verify Affidavit
1. Unauthorized Alien -E-Verify Affidavit
Please complete attached bid form and return with bid
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
-
10 - Unauthorized Alien -E-Ver
Last Updated: 08/29/2024 7:32 AM
9. Contract Cover Page
1. Contract Cover Page Form
Please complete the document and return with your bid.
- Level: Supplier
- Response: Required
- Attachments From Suppliers: Required
Attachments:
-
COVER SHEET.docx
Last Updated: 08/29/2024 7:32 AM
Buyer Information
Submit Online
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Bid Opening Notice
City of St. Louis Supply Division public bid openings will only be available on Zoom until further notice. You may drop off bids in person or through the online portal, but may not physically be present as the bids are opened. The Zoom instructions are provided, via addenda, with all RFQs and RFBs that are offered. The need to ensure social distancing and ensure vendor and employee safety motivated this decision.
Zoom link URL: https://zoom.us/j/4492988384
Please contact us if you have any questions or concerns.