GOV
Requirements for All Special Event Permits
Events open to the public that utilize public property (streets/parks) require special event permits. All special events must meet these requirements.
Overview
Events that are located on public property and have ONE OR MORE of the following elements must complete the special event permitting process.
- Food
- Liquor
- Street Closures
- Tents
- Staging
- Generators
Read below to see the requirements for all special events.
Insurance
During the life of the special event permit, you will need to maintain General Liability Insurance naming the City of St. Louis as additional insured, in the amount of one million dollars ($1,000,000.00). You must provide proof of liability before receiving a special event permit.
Notification to Surrounding Area and Ward Alderman
It is the responsibility of the event organizers to arrange notification of businesses and residents in the area immediately surrounding the event site about the event and the dates/times they will likely be impacted by inflow of traffic/people, etc.
Event organizers must also notify the alderman of the ward where the event will take place. Emailing the ward alderman will suffice. Search for the ward by the address of the event.
Site Map
All event organizers are required to attach a map of their event site to their special event permit application.
Sanitation
Toilets and Hand Washing Policies
Toilets, hand washing facilities, refuse disposal and maintenance should be provided in quantity, quality, and frequency so as to:
- Prevent the overflow of refuse
- Prevent the accumulation of refuse outside of containers designated for refuse collection, especially in hand-washing and/or toilet facilities
- Prevent the attraction and/or allow intrusion of domestic animals, wildlife, pests, and/or rodents
- Prevent the nuisance of odors
- Provide for safe handling against hazardous substances and/or transmission of diseases.
Accessibility
Hand-washing stations and toilets should be accessible to adults, children, and persons with disabilities.
Toilets
- Toilets must be secured so as to prevent tipping.
- Toilets must be serviced (including pump-out) at least once every 24 hours during an event. Additional servicing may be required when needed. Servicing shall be conducted as to provide clean toilet facilities throughout the event.
- Separate Toilet facilities will be provided for medical personnel.
- Separate Toilet facilities will be provided for food & beverage handlers.
Location
- Near hand-washing facilities
- Away from food preparation, service, storage, and consumption areas
- In a well-lit location
- In an area which is vehicle accessible (required for servicing/pump-out)
Hand Washing
- Proper hand-washing facilities must be provided at all special events.
- Hand sanitizer may be provided as supplement, but not in lieu of proper hand-washing facilities.
- Proper hand-washing includes the use of running water at sufficient volume and pressure to remove soil (preferably hot water) and soap (preferably liquid soap dispensed by hand or foot pump) where both hands are free to rub together, create a lather, and rinse, followed with drying with paper/disposable towels. If hot water is not provided, a soap which emulsifies easily in cold water should be provided.
Location
Hand-washing stations should be located near toilet facilities, food preparation areas, and food consumption areas.
Maintenance
Hand-washing facilities should include routine cleaning and restocking to ensure an adequate supply of paper towels and soap
Effective supplemental hand sanitizer, if also provided, should be alcohol based and contain at least 60% alcohol.
Calculating the Number of Toilets and Hand-Washing Facilities
This is based on event duration, expected attendance, expected attendance gender type, and whether or not alcohol will be provided. (In most cases gender should be assumed as 50/50 unless event is otherwise intended.)
For events lasting longer than 8 hours:
| Attendance | Toilet Facilities | Hand-washing Stations |
|---|---|---|
| Below 1,000 | 10 | 2 |
| For Each Additional 1,000 | 4 | 2 |
| Attendance | Toilet Facilities | Hand-washing Stations |
|---|---|---|
| Below 1,000 | 6 | 2 |
| For Each Additional 1,000 | 3 | 2 |
If the event is expected to have a significantly higher ratio of women in attendance, more toilet and hand-washing facilities should be provided
If the event is expected to last for less than 8 hours, toilet facilities may be reduced by 75%.
Trash/Recycling Collection
The City of St. Louis Refuse Division requires trash collection and recycling at events. You must retain the services of a private hauling company to collect waste. The Refuse Division provides the following list:
| Company | Phone |
|---|---|
| Progressive Waste, aka I.E.S.I. | 314-291-0887 |
| American Eagle | 314-762-6556 |
| Waste Management | 314-269-0718 |
| Aspen Waste | 314-890-9100 |
| Meridian Waste | 314-598-2961 |
| Republic Services, aka Allied Waste | 314-744-8128 |
