We offer swimming, weight lifting, boxing, basketball, youth football, volleyball, aerobics, arts and crafts, and additional activities for the citizens of St. Louis.
La división de recreación ofrece programación a lo largo de la ciudad de St. Louis para los residentes de todas las edades. Ofrecemos natación, levantamiento de pesas, boxeo, baloncesto, fútbol juvenil, voleibol, gimnasia, artes y oficios y actividades adicionales para los ciudadanos de St. Louis. Actividades de la división de recreación son financiadas total o parcialmente a través del Departamento de vivienda y desarrollo urbano a través de una subvención de la administración para el desarrollo comunitario en la forma de desarrollo de comunidad Block Grant dólares.
City of St. Louis RFP for Pest Control
Deadline Has Been Extended Until Monday January 25, 2016
REQUEST FOR PROPOSALS
INTEGRATED PEST MANAGEMENT PROGRAM
PARKS, RECREATION AND FORESTRY
INFORMATION FOR RESPONDENTS
Purpose and Intent
This is a Request for Proposals (“RFP”) for a company(s) to provide a comprehensive Integrated Pest Management (ITM) Program for the City of St. Louis Department of Parks, Recreation and Forestry (the “City”).
The purpose of this RFP is to solicit sealed proposals for the purpose of hiring a qualified company(s) to provide a comprehensive (ITM) Program for Department of Parks, Recreation and Forestry facilities.
The intent of this RFP is to award a contract to the respondent(s) whose proposal, conforming to this RFP, is most advantageous to the City. The City reserves the right to award the contract(s) resulting from this RFP to one or more respondents, as required and appropriate to meet the needs of the City.
The City of St. Louis currently contracts for these services with a single vendor. The City desires a program dealing with the use of pesticides and rodenticides used in and around facilities. It is the City’s policy to reduce the amount of toxicity and amount of hazardous materials used in City operations. Contract services referencing and utilizing guidelines, principles and practices of Integrated Pest Management Institute, Pesticide Action Network North America, National Pest Management Association and/or other industry related standards are desired.
The current facilities being serviced are as follows:
Buder Center 2900 Hickory
Cherokee Center 3200 Jefferson
Gamble Center 2907 Gamble
Marquette Center 4025 Minnesota
Tandy Center 4206 W. Kennerly
12th & Park Center 1410 S. Tucker
Wohl Center 1515 N. Kingshighway
Cabanne House 5300 Lindell Boulevard
Fish Hatchery House Forest Park
Jewel Box Forest Park
Parks Administration Building 5600 Clayton in Forest Park
Soulard Center & Market 730 Carroll Street
The City reserves the right to modify this schedule at the City’s discretion.
1.3 RFP Timeline
1.3.1 Question and Answer Period
It is the policy of the City to accept questions and inquiries regarding this RFP only via U.S. mail. Written questions shall be mailed or emailed to the attention of the following individual:
Ms Evelyn O Rice-Peebles
Commissioner of Recreation
5600 Clayton in Forest Park
St. Louis, MO 63110
Questions must be received no later than Friday December 18, 2015. The City will maintain a list of all entities requesting copies of the RFP and shall ensure that copies of all questions and responses hereto shall be made available to each entity on such list. Contact with committee members other than Evelyn Rice-Peebles is strictly prohibited.
Questions should be asked in consecutive order, from beginning to end, following the organization of the RFP. Each question should begin by referencing the RFP page number and section number to which it relates. The City will respond in writing to each contact and/or question. Short procedural inquiries may be accepted by telephone by the City; however, oral explanations or instructions given over the telephone shall not be binding upon the City. Other than short procedural inquiries made by telephone, Respondents shall not contact the City directly, in person, by telephone, or by facsimile, concerning this RFP.
After the submission of Proposals, unless requested by the City, contact with the City is limited to status inquiries only and such inquiries are only to be directed to the above-named individual. Any further contact or information about the proposal to the City or any other City official connected with this RFP will be considered an impermissible supplementation of the Respondent’s Proposal.
1.4 Submission of Proposal
In order to be considered by the Selection Committee, a Respondent’s Proposal must be received by the City at the appropriate location by the required time. Proposals received after this deadline will not be accepted. THE DATE, TIME AND LOCATION ARE:
MONDAY JANUARY 25, 2016
5:00 P.M., CENTRAL STANDARD TIME
DEPARTMENT OF PARKS, RECREATION & FORESTRY
5600 CLAYTON IN FOREST PARK
ST LOUIS, MO 63110
Proposals must be labeled on the outside of the package to clearly indicate that they are in response to the Proposal for Integrated Pest Management Services.
Each Respondent must submit one (1) sealed, complete, ORIGINAL Proposal. Each Respondent must also submit seven (7) sealed, full, complete and exact copies of the original. It is suggested that the Respondent make and retain a copy of its Proposal
Proposals made in any other manner are not valid and will not be considered. Sealed Proposals may be mailed or delivered personally but must be received by the point of contact listed in this section of the RFP by the deadline listed in this section. Proposals received late will be returned unopened. Respondents submitting Proposals shall assume full responsibility for timely delivery of sealed Proposals at the designated location.
1.5 Representation of Respondents
In submitting a Proposal, each Respondent represents that:
he or she has read and understands the RFP and that the Proposal is submitted in accordance therewith;
the Proposal has been prepared independently without collusion with any other person or firm for the purpose of restricting competition;
he or she has not employed or retained, paid or agreed to pay any fee, commission or percentage to any person or firm (other than a full time employee working solely for the respondent) to solicit or secure this contract.
SCOPE OF WORK
The City is interested in receiving sealed Proposals for the purpose of awarding a contract to a firm or organization to provide Integrated Pest Management for certain Department of Parks, Recreation and Forestry facilities.
2.2 Goals and Objectives
To retain a qualified company to provide comprehensive Integrated Pest Management for the above-named Department of Parks, Recreation and Forestry facilities and occasional on-call Pest Management services.
To reduce the amount of toxicity and amount of hazardous materials used in City operations. Contract services referencing and utilizing guidelines, principles and practices of Integrated Pest Management Institute, pesticide Action Network North American, National Pest Management Association, and/or other industry related standards are encouraged.
To pursue a fair and competitive contract with qualified company(s).
To allow all qualified companies interested in providing these services an equal opportunity to do so.
2.3 Scope of Services
The City seeks to enter into a contract with a qualified company(s) to perform the following services:
Provide Integrated Pest Management
On a scheduled, planned basis
On an on call emergency basis
On an on call quoted basis
The City is interested in a one (1) year contract commencing in February, with possible three (3) one (1) year renewals, unless earlier terminated pursuant to the contract. The contract will provide that the City shall have the option to terminate the contract upon ninety (90) days notice without cause and immediately for cause.
The Respondent shall maintain all documentation of work performed and provide the City with said documentation.
3.0 PROPOSAL EVALUATION
3.1 Proposal Selection Committee
The evaluation of Proposals will be performed by a Selection Committee composed of representatives of the Mayor’s Office, Comptroller’s Office, the Aldermanic President’s Office, and the Department of Parks, Recreation and Forestry. The guidelines for the selection process are in accordance with Ordinance No. 64102 and the Regulations established by the Board of Public Service.
3.2 Selection Criteria
The following statements should be addressed in full in preparing any response to the RFP. Each statement should be restated in bold with a detailed response immediately following, unless inclusion in an appendix is more practical.
The Selection Committee will review proposals using the following criteria as a guide to determine which, if any, proposals are the most advantageous to the City’s needs and which respondent is most qualified to provide the requested services.
A. Years of experience in performing Integrated Pest Management.
B. The qualifications and experience of the firm and its personnel to perform the requested services, as stated in this RFP.
C. Proposed cost of services.
D. Proposed scheduling of services.
F. The firm’s level of Minority and Women’s Business Enterprise (MBE/WBE) participation. The City of St. Louis is fully committed to involving M/WBE firms in meaningful roles on all contracts. To that end, the City, acting through is Disadvantaged Business Enterprise ((DBE) Program Office, has established a goal of 25% MBE and 5% WBE participation in connection with the contract resulting from this RFP. A copy of the City’s Directory of Certified M/WBE’s is available on the DBE Office website: www.mwdbe.org or by contacting the DBE Office at 314-551-5000. AM/WBE Utilization Plan form is attached to this RFP (Appendix 1).
In addition to items A through F above, please submit the following information, if applicable.
G. Completed Minority and Women’s Business Enterprise form (Appendix 1)
H. Statement of the company’s ability to meet all requirements of the Americans with Disability Act.
Statement of the company’s ability to meet all audit requirements.
Statement of the company’s cost/pricing structure for full completion of any of the requirements stated in this RFP.
Statement of the company’s ability to meet all non-discrimination requirements
Unauthorized Alien Affidavit (Appendix 2)
The selection Committee reserves the right to interview, or cal for a presentation from, any respondent submitting a response, as well as form additional evaluation criteria for the presentation. The Selection Committee also reserves the right to discuss the proposals with any or all respondents. Nothing in the RFP is intended to be, nor should anything herein be construed as, an offer of engagement. A selection or designation of a successful respondent shall not be construed as an off of engagement until and unless a contract is fully negotiated. For the contract to take effect, all applicable parties with the authority to bind the respective entity must sign the agreement.
The Selection Committee reserves the right to: 1) reject any and/or all Responses with or without cause, 2) request additional information from bidders as the City may deem necessary, 3) waive any and/or all non material irregularities pertaining to this selection and/or submission of responses, 4) disqualify any and/or all firms or bidders and reject any and/or all bid responses for failure to comply with this RFP or to promptly provide additional requested materials or information, and 5) cancel this RFP.
It is the intent of the Selection Committee to award the Contract(s) to the lowest responsible qualified Respondent provided the bid response has been submitted in accordance with the requirements of this RFP.
4.0 LICENSES AND INSURANCE
Contractor, its employees and subcontractors, shall have in place and shall maintain all licenses required by law for the performance of the Services, including but not limited to, business tax receipts and any and all necessary professional licenses, and shall be registered to do business in the City of St. Louis, Missouri.
Contractor shall at its sole cost, procure and maintain on file with the City of St. Louis at all times, policies of insurance as hereafter specified. Such policies shall name “The City of St. Louis and its offices, agents, and employees” an additional insured and be issued by insurers having a Best’s Rating of not less than B12.
Insurance in the initial minimum amounts, below, shall be provided.
General Liability Per Occurrence Aggregate
Comprehensive $1,000,000.00 $1,000,000.00
Explosion and Collapse
Broad Form Property Damage
Cross Liability and Serverability of Interest Clause
Automobile Liability Per Person Per Occurrence
Comprehensive $500,000.00 $1,000.000.00
Workers Compensation $1,000,000.00
AWARD OF CONTRACT
Upon notification of a acceptance of their bid by the City, the successful Respondent will be required to enter into a Contract(s) within 30 days of the notification of the award, subject to extension at the City’s discretion. The City is NOT obligated under the RFP for services and there is NO binding agreement between the City and the successful bidder(s) unless and until the successful bidder(s) enters into a written executed Contract with the City and approved by the City for the required services under RFP, If the successful bidder(s) and the City are unable to enter into a Contract with 30 days of the notification of the award, subject to extension at the City’s discretion, the acceptance of the successful bidder’s bid may expire and the City may select the next most advantageous and qualified bid pursuant to the Selection Criteria. The above-stayed time limits and terms in this section (“Award of Contract”) apply to all further potential successful bidders.
6.0 ADDITIONAL INFORMATION
6.1 Amended Proposals
A respondent may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. The City will not merge, collate or assemble proposal materials.
Right to Withdraw Proposals
Respondents will be allowed to withdraw their Proposals at any time prior to the deadline for receipt of Proposals. The Respondent must submit a written withdrawal request signed by the respondent’s duly authorized representative(s) addressed to the City.
Revisions to this RFP
In the event that it becomes necessary to clarify or revise this RFP, such clarification or revision will be by addendum.
There are no designated dates for release of addenda. Therefore, interested Respondents should check the City website on a daily basis from time of RFP issuance through RFP deadline date. It is the sole responsibility of the Respondent to be knowledgeable of all addenda related to this RFP.
The respondent assumes sole responsibility for the complete effort required in this RFP, No special consideration shall be given after Proposals are opened because of a respondent’s failure to be knowledgeable of all he requirements of this RFP.
Any cost incurred by the respondent in preparation, transmittal or presentation of any Proposal or material submitted in response to the RFP, including oral presentation and demonstration if required, shall be borne solely by the respondent.
The City of St. Louis and the City’s auditors and accountants shall be afforded access during the term of any contract adopted pursuant to this RFP, and for five (5) years following termination, to all of the company’s books and records without limitation whatsoever for the purpose of conducting audits. All books and records shall be open to inspection and/or reproduction to the extent necessary to adequately permit evaluation and verification of the company’s full compliance with contract documents. In those situations where the company’s records have been generated from computerized data or records, in addition to hard copy (reports), contractor shall provide such information on disk or in a suitable alternative electronic format.
Contents of Proposals
All materials submitted in accordance with this RFP will become and remain the property of the City and will not be returned.
All Proposals shall be considered public records, but may be deemed and treated as “closed” or “exempt” by the City, at the sole discretion of the City, pursuant to the City’s understanding and interpretation of the laws of the State of Missouri. All Proposal material may be treated as open records. The City cannot guarantee confidentiality of any materials during the evaluation process or at any other time. Thus, Proposals and communications exchanged in response to this RFP should be assumed to be subject to public disclosure.
This RFP in no manner obligates the City to the eventual purchase of services offered until confirmed by an executed written agreement approved by the City. Progress toward this end is solely at discretion of the City and may be terminated at any time prior to the signing of an agreement.
This RFP may be canceled at any time and any and all Proposals may be rejected, in whole or in part when the City determines it is in its best interest.
This RFP, and any agreement with respondents that may result, shall be governed by the laws of the State of Missouri.
The City is an equal opportunity employer and does not discriminate on the basis of the race, color, religion, sex, age, physical handicap, national origin or sexual orientation. Any person entering into any agreement with the City, and their agents shall not discriminate on the basis of race, color, religion, sex, age, physical handicap, national origin, or sexual orientation, nor shall they exclude from participation in, deny benefits of, or subject any person to discrimination under, any program or activity made possible or resulting from any agreement with the City.
Minority/Women’s Business Enterprise Obligation: Approved Caterers will be expected to take all reasonable steps necessary to ensure that Minority an Women’s Business Enterprises (M/WBEs) as certified with the City of St. Louis as defined in Mayor’s Executive Order #28 have a maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with the City of St. Louis funds under this contract agreement, and to agree to comply with all applicable provisions of Executive Orders and ordinances relating to such matters. All Proposers shall set forth in the Proposal the proposed compliance measures. The Contractor shall not discriminate on the basis of race, religion, color, national origin, sex, and sexual orientation of physical handicap in award and performance of contracts financed in whole or part by the City of St. Louis.
Completion of Appendix 1, attached, attesting to a project goal regarding percentage of MBE/WBE is required.
Living Wage & Minority Participation
Respondents will be expected to comply with the City’s Living Wage Ordinance No 65597, and are encouraged to review this ordinance prior to making their submissions. The City is actively seeking participation by MBE and WBE firms and encourages those firms to submit proposals.
Americans with Disabilities Act
In connection with the furnishing of goods and services under any contract resulting from this RFP the firm shall comply with all applicable requirements and provisions of the Americans with Disabilities Act (ADA).
Each respondent, in seeking, receiving or possessing this RFP and/or in submitting a response, does release, indemnify, and hold the City an its various employees, representative and agents harmless from and against all claims and demands of any and all loss, cost, damage, or liability of whatever nature which may be asserted against or imposed against the City as a result of issuing this RFP, making any revisions thereto, conduction this selection process and subsequent negotiations, and making a final recommendation and/or entering into a contract.
Unauthorized Alien Affidavit
As a condition for the award of this contract, Contractor, shall, pursuant to the provisions of Sections 285,530 through 285-555 of the Revised Statues of Missouri 2000, as amended, by sworn affidavit (attached hereto as Appendix 2) and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this Agreement, Contractor shall also sign an affidavit (attached hereto as Appendix 2) affirming that it does not knowingly employ any person who is an unauthorized alien in connection with this Agreement pursuant to the above stated Statutes.
Subject to Appropriation
Any contract or agreement that results from this RFP is subject to annual appropriation by the City. Any contract or agreement that results from this RFP is voidable at any time by the City if appropriation by the City for the services under the contract or agreement is not made.
City of St. Louis Recreation Centers
12th & Park Recreation Center - 1410 S. Tucker - 314.589.6142
Hours of Operation
Hours of Operation
Monday through Friday 11:00am - 8:00pm
Cherokee Recreation Center - 3200 South Jefferson - 314.664.0582 or 314.289.5365
Hours of Operation
Monday through Friday 8:00am - 7:30pm
Gamble Recreation Center - 2907 Gamble St.- 314.531.0505
Hours of Operation
Monday through Friday 1:00pm - 8:00pm
Saturday 9:00 am - 2:00pm
Marquette Recreation Center- 4025 Minnesota - 314.353.1250
Hours of Operation
Monday through Friday 9:00am - 7:30pm
Saturday 9:00am - 5:00pm
Tandy Recreation Center - 4206 Kennerly - 314.652.5131
Hours of Operation
Monday through Friday 8:00am - 7:30pm
Wohl Recreation Center - 1515 North Kingshighway - 314.367.2292
Hours of Operation
Monday through Friday 8:00am - 9:00pm
Saturday 8:00am - 8:00pm
Other St. Louis Recreation Facilities
Email Division of Recreation
More Contact Info
Fax: (314) 535-3901
8:00 AM - 5:00 PM
5600 Clayton Ave in Forest Park
St. Louis, Missouri 63110
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