Applying To: Administrative Aide (Board of Alderman)

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Salary

SALARY AND BENEFITS

Annual salary range:  $30,000.00 - $48,000.00 depending on experience, plus medical benefits, life insurance and parking.  This is a non-civil service position.

Nature of Work

OVERVIEW

The Administrative Aide maintains the archives of the Board, upkeeps various inventories, sets-up Board meetings, copies and distributes meeting materials and operates any meeting equipment.

Minimum Qualifications

DUTIES AND RESPONSIBILITIES:

  • Makes various and numerous paper copies of all Board Bills, Resolutions and related and other materials as needed for Board members, staff and Board meetings 
  • Collates Board Bills, Resolutions and other materials for various Board meetings
  • Makes packets and booklets of Board Bills, Resolutions and related materials for various Board meetings
  • Prepares and sets up Committee and full Board Meetings with all necessary supplies, materials, equipment, furniture and documents
  • Assists in the maintenance, upkeep, organization, arrangement and updating of the Board Archives, Records and Library and retrieves information including any hard copies as directed by the Clerk 
  • Follows all Board adopted Records Retention and Destruction Policies and Protocols and maintains security and safety of Archives
  • Scans documents for archives and meetings
  • Operates AV, computer and related equipment for various Board meetings
  • Operates sound equipment for various Board meetings
  • Organizes supplies, equipment and furniture for easy access 
  • Develops, maintains and updates inventory of Board equipment, furniture and supplies 
  • Reports to Administrative Assist when inventory stocks or low, damaged and need reordering based upon minimum levels determined by the minimum order points  
  • Maintains all Board equipment, its storage and an inventory of the same
  • Delivers of Aldermanic mail 
  • General office duties
  • Prepares meeting areas for all meetings and cleans areas once meetings are completed 

Other duties necessary to carry out the duties of this position and as assigned by the Clerk

ESSENTIAL KNOWLEDGE AND ABILITIES:

  • Basic computer software skills, use of AV and basic sound equipment skills
  • Ability to communicate effectively both verbally and in writing
  • Ability to use personal computers
  • Ability to work under pressure of frequent deadlines
  • Knowledge and of copying techniques and copying skills
  • Knowledge of effective meeting arrangements and staging
  • Knowledge and skills in recordkeeping, archiving and data retrieval
  • Ability to establish and maintain effective working relationships 
  • Ability to interact with the public and diverse individuals  
  • Knowledge of keeping inventories and inventory records

TRAINING AND EXPERIENCE:

  • Relevant business, copying, inventory, meeting planning and arrangement or social science education, or an equivalent of education, training, and experience.
  • At least one-year, recent experience in an office setting with heavy public contact.

HOW TO APPLY

Emploment Application can be submitted on the Internet (http://stlouis-mo.gov/jobs) or download and mail completed application to the President of the Board of Alderman's Office, Attention:  Terry Kennedy, 1200 Market Street, Room 232 in City Hall, St. Louis, MO 63103

Last Date For Filing Application Is January 27, 2020

Examination Components and Their Weights

No waiver of the Residency Requirement will be granted.

O.C. BOA 9025
January 13, 2020
(No Wav)

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