Q&A for Youth Staffing RFP

Questions and Answers for Youth Staffing RFP

  • What is the projected funding for this program? We do not have a certain projected amount. We are looking for cost-effective proposals based on the staffing elements provided in the RFP.
  • Who is the current provider of these services? How long have current contracts been in effect? The current service provider is St. Louis Community College. They have provided staffing services for approximately 20 years, but we have only had pure staffing contracts for the last three years.
  • Is profit an allowable cost? If so, do limitations apply? There must be a line item for each charge requested by the organization. A 10 percent administrative cost is allowable, but no more than that. See the budget information provided for examples of charges.
  • Under the FUNCTIONAL SUPERVISOR section of the RFP, it states that personnel matters will be the responsibility of the contractor with input from the functional supervisor. Can a percentage of the local managers time (the contractor) be charged back to the contract to deal with such matters? Yes, the local manager’s time can be charged to the contract.
  • Is there an allowable profit percentage?  If so, what is it? There is a 10 percent maximum administrative cost percentage.
  • The project reflects the need for 5 staff, what is the total allowable budget? There is no specific budget—cost is one of the factors we are rating in the proposals and we are looking for appropriate/best costs.
  • Page 3 under Cost Limitations and General Information, it states “The City of St. Louis reimburses contractors generally on a monthly basis.” Does this indicate Net 30 terms upon submission of an invoice? No, the City of St. Louis does not pay Net 30 terms.
  • Should program funds discontinue for any reason, can outstanding invoices or pending invoice submissions expect to be paid? Yes, pending invoices (not obligations) would be reimbursed.
  • What are the weekly and/or monthly reporting requirements for this program? Staffing contracts have no weekly/monthly reporting requirements at this time.
  • Is profit considered 100% administrative, or may it be pro-rated between administrative and program costs, at the rate of all other costs combined? We will allow up to 4% of the amount remaining after Administrative percentage is deducted for profit. For example, if your bid is $100 and you take a 10% Administrative cost, you may claim 4% of the $90 remaining, as profit ($3.60).

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