Managing Events and Meetings

How to edit and delete calendar events & meetings

Prerequisites

This tutorial assumes you are familiar with the following:

Overview

Contributors are able to manage their events through the Internal Events Administrator. There is another page for managing public events, but your events will not show up there.

It is important to perform edits and deletions from the Internal Event Administrator and not on the event/meeting page itself. If you edit the event's page, the changes you make will not be reflected anywhere else on the site. Making the changes in the Internal Events Administrator will update everything, including the event's page.

Step 1: Go to the Administer Internal Events Page

Internal Applications Menu

  1. Click on New in the gray toolbar.
  2. Click on Internal Applications.
  3. Click on Administer Internal Events.

Step 2: Find Your Event

By default, the page shows all internal events. At the top is a form you can use to filter the results shown below.

The results section is sorted by the event's start date.

Step 3: Manage Your Event

Once you find your event, you can now delete or change it.

There are three actions:

  1. Active/Inactive: Make this event active/inactive (inactive events do not show up on the site).
    The link shows the event's current status. Clicking on the link will switch the event's status.
  2. Edit: Allows you to edit this event's properties.
  3. Delete: Removes this event from the calendar.

Deleting an Event

If you would like to delete your event, click on the Delete link for that event.

Editing an Event

To change an event, click on the Edit link for that event.

  1. Meeting Type: What kind of event/meeting is this?
    You may be asked to fill out more aldermanic information if you select an aldermanic meeting type.
  2. Sponsor: Which department/organization is sponsoring?
  3. Audience: What group of people is this geared towards?
  4. Neighborhood: Which neighborhood might be interested?
  5. Ward: Which ward might be interested?
  6. Title: Your event title.
    Do not use special characters or dashes (letters, spaces, and numbers only) in the title until we work out some bugs.
  7. Description: What is this meeting/event all about?
  8. Start Date: When does it start?
  9. End Date: When does it end?
  10. Start Time: What time does it start?
  11. End Time: What time does it end?
  12. Location: Where is it?
  13. Admission: Are you charging for admission, or is it free?
  14. Admission Description: More admission info (who pays what).
  15. Contact Name: Who should be contacted about this?
    If they do not have a profile in the system, you can select other and type their name in.
  16. Phone Number: Contact phone number.
  17. Contact Email: What email address can people email about this?
  18. Contact: More contact information
  19. Related Links
    1. Website: If the meeting/event has a website, put the full URL to the website (including http://) here.
    2. Agenda: If the meeting/event has an agenda page, click the agenda drop-down menu and select the agenda page here.
    3. Minutes: If the meeting/event has a minutes page, click the minutes drop-down menu and select the minutes page here.
    4. Meeting Recording YouTube URL: If the meeting/event has recordings, click the  Meeting Recordings YouTube Videos drop-down menu and select the video/audio recordings page here.  

  20. Status: If active, it will show up on the site. If inactive, it will not.
  21. Associated CommonSpot URL: The public link to the event

To apply your changes, click "Update Event."

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